Vocabulary
Efficiently
Primary
Proposed
Integrations
Stable
Deadline
efficiently
Definition
in a way that saves time and effort.
Example Sentence
Frank wants to manage bugs more efficiently so his team can release features faster.
Example Sentence
The new tool helps engineers work more efficiently by putting all tasks in one place.
primary
Definition
most important
Example Sentence
The primary goal of Frank’s project is to track tasks and bugs in one system.
Example Sentence
Software engineers and team leaders are the primary users of the new tool.
proposed
Definition
Suggested or planned but not final.
Example Sentence
The Product Requirements Document shows the proposed features for the first release.
Example Sentence
The team discussed the proposed integrations with GitHub and Slack.
integrations
Definition
connections between different tools or systems so they work together
Example Sentence
These integrations will help engineers see code changes and task updates together.
Example Sentence
The Product Requirements Document describes which integrations are in scope for this release.
stable
Definition
working well without problems or crashes
Example Sentence
If the system is not stable, users may see errors when they create or update tasks.
Example Sentence
The team will run performance tests to make sure the login service is stable.
deadline
Definition
the final time or date when something must be finished.
Example Sentence
The Product Requirements Document shows the deadline for the Minimum Viable Product.
Example Sentence
If the engineers miss the deadline, the beta test will start late.
Vocabulary Practice
Word Bank
Match the word with the correct sentence.
1. We get a phone ____________ if there is an emergency in the factory.
2. Engineers test ____________ to make sure they are accurate.
3. The lights on the _____________ tell us if something is wrong.
4. You must ____________ the tools after repairs.
5. _____________ stops if there is a problem on the line.
6. The machine needs ______________ because it's making noise.
The Conversation
This dialogue is about two colleagues reviewing a Product Requirements Document for a new engineering tool that tracks tasks and bugs in one place.
Frank is an engineer who uses English as a second language and wants to improve his technical communication at work.
His colleague leads the discussion, asking about the product’s goal, users, main features, timeline, risks, integrations, and non‑functional requirements.
Together, they clarify details, define success metrics, and agree on action items, practicing clear and simple English in a realistic engineering meeting context.
The Dialogue
Colleague: Hi Frank, do you have a minute to discuss the new tool Product Requirements Document?
Frank: Yes, I have a few minutes. Let’s go through it.
Colleague: Great. To start, what is the main goal of this product?
Frank: The main goal is to help engineers track tasks and bugs in one place, so they can work more efficiently.
Colleague: That makes sense. Who are the primary users of this product?
Frank: The primary users are software engineers and team leaders in our company.
Colleague: Okay. What problems are they facing right now?
Frank: Right now they use several different tools. It is difficult to see all tasks and bugs together, so they waste time switching between tools.
Colleague: I understand. What are the key features listed in the Product Requirements Document?
Frank: The key features are: create tasks, assign tasks, set due dates, add comments, and search for tasks and bugs.
Colleague: Do we include notifications in the scope?
Frank: Yes. We include email and app notifications for new tasks, updates, and upcoming due dates.
Colleague: Which platforms will we support first?
Frank: We will support the web application first. The mobile application will be developed in the next phase.
Colleague: What is the proposed timeline in the Product Requirements Document?
Frank: The Minimum Viable Product will be ready in eight weeks, and we will start the beta test in week ten.
Colleague: What success metrics do we define?
Frank: We define two main metrics: seventy percent of engineers use the tool every week, and the average task completion time is twenty percent faster.
Colleague: Are there any major risks mentioned?
Frank: Yes. The login system may take longer than we expect, and we also need extra performance testing to make sure the tool is stable.
Colleague: Do we plan any integrations?
Frank: In the first phase, we do not include integrations. In the second phase, we plan to integrate with GitHub and Slack.
Colleague: What about non-functional requirements?
Frank: The tool must be fast, secure, and easy to use. It should also support many users at the same time without slowing down.
Colleague: That sounds good. I have one more question. How do we handle bug priority?
Frank: In the Product Requirements Document, each bug has a priority level: low, medium, high, or critical. This helps the team decide what to fix first.
Colleague: Excellent. Who is responsible for the final version of the Product Requirements Document?
Frank: I will update the Product Requirements Document after this meeting and share the new version with you and the team.
Colleague: And who will be the first beta testers?
Frank: Team Alpha and Team Beta will be the first testers. I will confirm the list and inform them.
Colleague: Great. Can you summarize the action items from this discussion?
Frank: Yes. I will update the Product Requirements Document, confirm the beta testers, and send the updated document by tomorrow.
Colleague: Perfect. I will review the updated document and send you my feedback.
Frank: Sounds good. Thank you for your input today.
Colleague: Thank you, Frank. Talk to you again next week.
Frank: Okay. See you next week.
Frank is an engineer who uses English as a second language and wants to improve his technical communication at work.
His colleague leads the discussion, asking about the product’s goal, users, main features, timeline, risks, integrations, and non‑functional requirements.
Together, they clarify details, define success metrics, and agree on action items, practicing clear and simple English in a realistic engineering meeting context.
The Dialogue
Colleague: Hi Frank, do you have a minute to discuss the new tool Product Requirements Document?
Frank: Yes, I have a few minutes. Let’s go through it.
Colleague: Great. To start, what is the main goal of this product?
Frank: The main goal is to help engineers track tasks and bugs in one place, so they can work more efficiently.
Colleague: That makes sense. Who are the primary users of this product?
Frank: The primary users are software engineers and team leaders in our company.
Colleague: Okay. What problems are they facing right now?
Frank: Right now they use several different tools. It is difficult to see all tasks and bugs together, so they waste time switching between tools.
Colleague: I understand. What are the key features listed in the Product Requirements Document?
Frank: The key features are: create tasks, assign tasks, set due dates, add comments, and search for tasks and bugs.
Colleague: Do we include notifications in the scope?
Frank: Yes. We include email and app notifications for new tasks, updates, and upcoming due dates.
Colleague: Which platforms will we support first?
Frank: We will support the web application first. The mobile application will be developed in the next phase.
Colleague: What is the proposed timeline in the Product Requirements Document?
Frank: The Minimum Viable Product will be ready in eight weeks, and we will start the beta test in week ten.
Colleague: What success metrics do we define?
Frank: We define two main metrics: seventy percent of engineers use the tool every week, and the average task completion time is twenty percent faster.
Colleague: Are there any major risks mentioned?
Frank: Yes. The login system may take longer than we expect, and we also need extra performance testing to make sure the tool is stable.
Colleague: Do we plan any integrations?
Frank: In the first phase, we do not include integrations. In the second phase, we plan to integrate with GitHub and Slack.
Colleague: What about non-functional requirements?
Frank: The tool must be fast, secure, and easy to use. It should also support many users at the same time without slowing down.
Colleague: That sounds good. I have one more question. How do we handle bug priority?
Frank: In the Product Requirements Document, each bug has a priority level: low, medium, high, or critical. This helps the team decide what to fix first.
Colleague: Excellent. Who is responsible for the final version of the Product Requirements Document?
Frank: I will update the Product Requirements Document after this meeting and share the new version with you and the team.
Colleague: And who will be the first beta testers?
Frank: Team Alpha and Team Beta will be the first testers. I will confirm the list and inform them.
Colleague: Great. Can you summarize the action items from this discussion?
Frank: Yes. I will update the Product Requirements Document, confirm the beta testers, and send the updated document by tomorrow.
Colleague: Perfect. I will review the updated document and send you my feedback.
Frank: Sounds good. Thank you for your input today.
Colleague: Thank you, Frank. Talk to you again next week.
Frank: Okay. See you next week.
Discussion Questions
1. What is the main goal of the product in this dialogue?
2. Who are the primary users of the tool, and why do they need it?
3. What problems do the engineers have when they use many different tools?
4. Which key features of the tool do you think are the most important, and why?
5. Why does the team want a web application first and a mobile application later?
6. Do you think the proposed timeline (eight weeks for Minimum Viable Product, ten weeks for beta test) is realistic? Why or why not?
7. What are the main risks in this project, and how could the team reduce these risks?
8. Why are integrations with tools like GitHub and Slack useful for engineers?
9. What non-functional requirements are mentioned, and why are they important for this product?
10. If you were Frank, what questions would you ask your colleague during this Product Requirements Document review?
2. Who are the primary users of the tool, and why do they need it?
3. What problems do the engineers have when they use many different tools?
4. Which key features of the tool do you think are the most important, and why?
5. Why does the team want a web application first and a mobile application later?
6. Do you think the proposed timeline (eight weeks for Minimum Viable Product, ten weeks for beta test) is realistic? Why or why not?
7. What are the main risks in this project, and how could the team reduce these risks?
8. Why are integrations with tools like GitHub and Slack useful for engineers?
9. What non-functional requirements are mentioned, and why are they important for this product?
10. If you were Frank, what questions would you ask your colleague during this Product Requirements Document review?
Discussion Questions Answered
1. **What is the main goal of the product in this dialogue?**
The main goal is to help engineers track tasks and bugs in one place so they can work more efficiently.
2. **Who are the primary users of the tool, and why do they need it?**
The primary users are software engineers and team leaders; they need it to see all tasks and bugs clearly and manage work better.
3. **What problems do the engineers have when they use many different tools?**
They waste time switching between tools, and it is hard to see all tasks and bugs together.
4. **Which key features of the tool do you think are the most important, and why?**
Possible answer: Create tasks, assign tasks, set due dates, and search are most important because they help organize and find work quickly.
5. **Why does the team want a web application first and a mobile application later?**
Because web is the main platform for their work now, and the mobile app can be built in the next phase.
6. **Do you think the proposed timeline (eight weeks for Minimum Viable Product, ten weeks for beta test) is realistic? Why or why not?**
Possible answer: It might be realistic if the scope is small and the team is experienced, but the login system risk may make it tight.
7. **What are the main risks in this project, and how could the team reduce these risks?**
The main risks are the login system taking longer and performance problems; they can reduce risk with extra testing and careful planning.
8. **Why are integrations with tools like GitHub and Slack useful for engineers?**
They are useful because engineers can see code changes and communication in the same place as their tasks.
9. **What non-functional requirements are mentioned, and why are they important for this product?**
It must be fast, secure, easy to use, and support many users at the same time; these are important so engineers trust the tool and can use it every day without problems.
10. **If you were Frank, what questions would you ask your colleague during this Product Requirements Document review?**
Possible answer: I would ask about priorities, exact deadlines, more details on performance requirements, and who is responsible for each feature.
The main goal is to help engineers track tasks and bugs in one place so they can work more efficiently.
2. **Who are the primary users of the tool, and why do they need it?**
The primary users are software engineers and team leaders; they need it to see all tasks and bugs clearly and manage work better.
3. **What problems do the engineers have when they use many different tools?**
They waste time switching between tools, and it is hard to see all tasks and bugs together.
4. **Which key features of the tool do you think are the most important, and why?**
Possible answer: Create tasks, assign tasks, set due dates, and search are most important because they help organize and find work quickly.
5. **Why does the team want a web application first and a mobile application later?**
Because web is the main platform for their work now, and the mobile app can be built in the next phase.
6. **Do you think the proposed timeline (eight weeks for Minimum Viable Product, ten weeks for beta test) is realistic? Why or why not?**
Possible answer: It might be realistic if the scope is small and the team is experienced, but the login system risk may make it tight.
7. **What are the main risks in this project, and how could the team reduce these risks?**
The main risks are the login system taking longer and performance problems; they can reduce risk with extra testing and careful planning.
8. **Why are integrations with tools like GitHub and Slack useful for engineers?**
They are useful because engineers can see code changes and communication in the same place as their tasks.
9. **What non-functional requirements are mentioned, and why are they important for this product?**
It must be fast, secure, easy to use, and support many users at the same time; these are important so engineers trust the tool and can use it every day without problems.
10. **If you were Frank, what questions would you ask your colleague during this Product Requirements Document review?**
Possible answer: I would ask about priorities, exact deadlines, more details on performance requirements, and who is responsible for each feature.
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